Commercial Cleaning Pricing Calculator Excel Template, Contract Profit Tracker, Quote Builder & Business Dashboard
$24.99
COMMERCIAL CLEANING PRICING & CONTRACT PROFIT SYSTEM — v1.1.0
An editable Excel template for commercial cleaning businesses and janitorial teams. Calculate job prices, plan tasks with different service frequencies, organize client contracts, and compare estimated profit with actual job results.
Includes 13 connected worksheets, a Quick Start PDF and a Detailed User Guide PDF. Digital download — no physical product.
WHAT THIS SYSTEM HELPS YOU DO
• Build commercial cleaning quotes using measurable tasks
• Estimate labor using task productivity rates
• Account for labor, supplies, travel, equipment, overhead and payment fees
• Compare Initial and Recurring cleaning visits
• Calculate break-even and target-margin prices
• Plan cleaning tasks performed at different frequencies
• Estimate contract revenue, costs and profit
• Organize multiple client and site contracts
• Review contract profitability and upcoming renewals
• Compare estimated and actual job results
• Prepare customer-facing quotes
• Keep practice records separate from real business records with Demo and Live modes
TASK PRICING & FREQUENCY PLANNING
Customize your task catalog with:
• Task name
• Unit of measure
• Units completed per person-hour
• Direct cost per unit
• Selling rate per unit
Includes capacity for up to 20 editable cleaning tasks and up to 8 task selections per active quote.
Task Frequency Planning lets you model work performed at different service frequencies, rather than assuming every task happens at every visit. Use your own scope, quantities and productivity assumptions to estimate the work required.
CONTRACT PROFIT PLANNING
Model a prospective contract using:
• Visits per week
• Working weeks per year
• Contract term
• Initial visit
• One-time setup cost
• Estimated contract revenue and costs
• Expected contract profit and margin
• Average monthly revenue and profit
Contract projections are estimates. They are kept separate from actual results recorded for completed work.
CONTRACT REGISTER & RENEWAL DASHBOARD
Keep multiple client and site contracts organized in a dedicated Contract Register.
• Maintain contract identifiers and client/site details
• Record contract dates and status
• Track renewal information
• Review contract-level profitability
• Compare performance across recorded contracts
The Contract Profitability & Renewal Dashboard helps you review recorded results and identify contracts approaching renewal.
This is a spreadsheet-based tracking system. It does not automatically renew contracts, send reminders or create legally binding agreements.
QUOTE BUILDER
Enter customer and site details, crew size, travel, additional labor, equipment costs, selected tasks and quantities.
Review calculated results including:
• Total person-hours
• Estimated visit duration
• Labor and direct task costs
• Break-even price
• Target-margin price
• Recommended selling price
• Expected profit and margin
• Profit per person-hour
Prices and profit estimates depend on your inputs. Sample rates are starting examples, not recommended market prices.
CUSTOMER QUOTE
Prepare a customer-facing quote showing:
• Business details
• Customer and site information
• Initial or recurring visit
• Included tasks and quantities
• Estimated duration
• Discounts and tax
• Final total
Internal costs and profit calculations are not shown on the customer quote.
Manually export the Customer Quote sheet as a PDF before sharing it with your customer. The quote is not a legal service agreement or a full contract proposal.
JOB LOG & BUSINESS DASHBOARD
Record completed visits and review:
• Revenue
• Labor hours
• Supplies, travel and equipment costs
• Profit and margin
• Estimated versus actual hours
• Price variance
• Profit variance
Includes 500 prepared Job Log rows and Demo / Live reporting.
Save quote information using the documented copy-and-paste-values workflow, then enter actual job results. Job logging is manual.
WHAT YOU RECEIVE
• Commercial_Cleaning_Pricing_Contract_Profit_System_v1.1.0.xlsx
• Quick_Start_v1.1.0.pdf
• User_Guide_v1.1.0.pdf
The workbook includes:
• 13 connected worksheets
• 20-task editable catalog
• Up to 8 task selections per active quote
• Task Frequency Planning
• Contract profit planning
• Contract Register
• Contract Profitability & Renewal Dashboard
• Customer-facing quote
• 500 prepared Job Log rows
• Demo examples for learning and practice
GETTING STARTED
1. Download all three files and keep an untouched backup.
2. Read the Quick Start Guide.
3. Enter your business details and review the sample rates and assumptions.
4. Customize your cleaning tasks and service frequencies.
5. Enter customer and site information and use Live for real business records.
6. Review the calculated quote and any warnings.
7. Export the customer quote as a PDF.
8. Record completed work and actual results to review profitability.
Use Demo only for testing or practice.
SOFTWARE & COMPATIBILITY
• Designed primarily for Microsoft Excel.
• Microsoft Excel is required and is not included.
• No macros are required.
• Editable inputs let you customize the workbook for your business.
• Formula protection helps reduce accidental changes.
Google Sheets compatibility is not certified. If you convert the workbook, check formulas, formatting, dropdowns, protections, charts and print settings before using it for real business records.
IMPORTANT INFORMATION
All sample prices, costs, productivity rates, margins and assumptions are illustrative. Replace them with values appropriate for your business.
This workbook is a pricing, estimating and business tracking tool. It does not guarantee profitable jobs, business income or financial results.
It does not include payroll processing, staff scheduling, a full CRM, automatic invoicing or automated contract administration.
It does not provide legal, accounting, tax or cleaning-safety advice. Contract tracking and renewal information are organizational tools, not legal guidance.
DIGITAL DOWNLOAD
This is a digital product. No physical item will be shipped.
Your files will be available to download after Etsy confirms your payment.
For help with the product, contact Structured Flow Studio through Etsy Messages.
CREATION DISCLOSURE
AI-assisted tools were used during parts of the development process. The product was customized, tested and refined under the direction of Structured Flow Studio.
STRUCTURED FLOW STUDIO
Simple Tools. Smarter Business.
Digital downloads
File delivery
Your files will be available to download once payment is confirmed.
Payment Options
Returns & Exchanges
Returns & exchanges not accepted
But please contact me if you have problems with your order
Privacy policy
PRIVACY POLICY — STRUCTURED FLOW STUDIO
Last updated: October 5, 2026
This Privacy Policy explains how Murat YILMAZ, operating Structured Flow Studio in Türkiye, collects, uses, and shares personal information when you purchase a digital product, contact the shop, or request support through Etsy.
This policy covers information processed by Structured Flow Studio. It does not cover Etsy’s own processing or the practices of third parties that I do not control. Please refer to Etsy’s Privacy Policy for information about Etsy’s practices.
1. INFORMATION I COLLECT
I receive information through Etsy in connection with your purchase, including your name or username, email address where provided, order details, transaction information, and transaction or billing-related information made available by Etsy where needed for order and business records.
If you contact me through Etsy Messages or email, I also receive the information you choose to provide, such as your message, screenshots, or details about a technical issue.
Please avoid sending payment card details, passwords, or unnecessary personal information. If you send screenshots or workbook files for support, remove information about your own customers that is not needed to resolve the issue.
I do not receive your full payment card details. Payments are handled by Etsy and its payment providers.
2. PURPOSES AND LEGAL BASES
I use personal information for the following purposes:
• To fulfill your purchase and provide requested product support, where necessary to perform our contract.
• To maintain records and meet applicable legal, tax, and accounting obligations.
• To respond to enquiries, address technical issues, prevent fraud or misuse, and handle disputes, based on legitimate interests where permitted by applicable law and where those interests are not overridden by your rights.
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Where Türkiye’s personal data protection law applies, processing relies on the applicable grounds under that law, including necessity for a contract, fulfillment of legal obligations, establishment or protection of a right, and legitimate interests subject to protection of your fundamental rights.
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Etsy:
Information is exchanged with Etsy to manage orders, provide support, resolve disputes, and meet platform requirements. Etsy processes information under its own privacy policy.
Service providers:
Where used, email, accounting, or other business service providers may process information necessary to deliver their services. Any disclosure is limited to the relevant purpose and subject to applicable data protection requirements.
Legal requirements:
I may disclose information where legally required, in response to valid legal requests, or where necessary to prevent fraud, protect rights, or establish, exercise, or defend legal claims.
I do not sell your personal information.
4. DATA RETENTION
I retain personal information only for as long as necessary for the purpose for which it was collected.
Order and financial records are retained for the periods required by applicable tax, accounting, and record-keeping laws.
Support correspondence is retained while needed to resolve your request and any related follow-up or dispute. Information may be retained longer where required by law or necessary for legal claims.
When information is no longer needed, records under my control are deleted or anonymized as appropriate.
Etsy determines the retention of information held on its platform under its own policies.
5. INTERNATIONAL PROCESSING
Structured Flow Studio operates from Türkiye. Information that I access or process in operating this shop may therefore be processed in Türkiye.
Etsy and service providers may also process information in other countries. Their processing is subject to their respective privacy notices and responsibilities.
Where a transfer for which I am responsible requires a legal transfer mechanism or safeguards, applicable requirements must be met before that transfer takes place. You may contact me for information about destinations and safeguards relevant to your information.
6. YOUR RIGHTS
Depending on the law that applies to you, you may have the right to:
• Ask whether your personal information is processed and obtain access to it.
• Request correction of inaccurate or incomplete information.
• Request deletion where applicable.
• Restrict or object to certain processing.
• Receive a portable copy of information where applicable.
• Withdraw consent where processing is based on consent, without affecting earlier lawful processing.
• Complain to the relevant data protection authority.
Where Türkiye’s Law No. 6698 applies, you also have the rights provided by Article 11, including learning the purposes of processing and recipients of information, requesting notification of relevant corrections or deletions to recipients, objecting to an adverse result arising exclusively from automated analysis, and seeking compensation for damage caused by unlawful processing.
Some requests may be subject to legal exceptions, including obligations to retain transaction records. I may request information reasonably necessary to verify your identity before responding.
7. CONTACT
The person responsible for the personal information processed by this shop is:
Murat YILMAZ
Operating as Structured Flow Studio
Türkiye
Email: ylmz197878@gmail.com
Etsy shop: https://www.etsy.com/shop/StructuredFlowStudio
You may contact me through Etsy Messages or the email address above for privacy questions or requests.
Requests under applicable data protection law will be handled within the time limits required by law.
If your request concerns information controlled directly by Etsy, please contact Etsy through its privacy request channels or Etsy Support.
8. CHANGES TO THIS POLICY
I may update this policy to reflect changes in shop practices or applicable requirements. The date at the top indicates when it was last updated.
Frequently Asked Questions
How do I receive my files?
This is an instant digital download. Your files will be available through Etsy after payment is confirmed. No physical item will be shipped.
What software do I need?
The main workbook is designed for Microsoft Excel. A Google Sheets conversion workflow is also included, but formatting, protection, dropdowns, charts, and print settings should be checked after conversion.
Can I return or exchange a digital product?
Due to the nature of instant digital downloads, digital items are generally not eligible for returns, exchanges, or cancellations once purchased. If you experience a technical issue with your files, please contact me through Etsy Messages and I’ll be happy to help.
Can I customize the spreadsheet?
Yes. Each workbook includes editable business settings and inputs tailored to its purpose, such as services, costs, pricing assumptions and other business details.
Available customization varies by product. Please check the individual listing description for included features and capacity limits.
Editable cells are highlighted, and formula cells are protected to help reduce accidental changes. A Quick Start Guide and Detailed User Guide are included to help you get started.
Is this a physical product?
No. All products in this shop are digital downloads unless a listing clearly states otherwise.